Booking Time at the Facility

In order to book court or function room time, members must create an account with SportyHQ, and associate that account with the Dean Tennis and Squash Club – https://www.sportyhq.com/

NB: Function room hire costs £22 per hour for members.

Details on how to go about this can be found in the document  Booking a Court or the function room at the Dean Club

• Members can book up to 7 days in advance (to the hour)
• Please observe the listed booking limits, in consideration of the needs of other members
• Try to avoid leaving 1⁄2 hour gaps between tennis bookings
• Do not book a longer time than you need
• Cancel your booking as soon as you know that you cannot use it
• Cancel your booking even if it is due to bad weather
• Please remove any fallen leaves from the tennis courts before playing.
• Don’t enter the tennis courts if there is snow on the courts as any compacted snow will be the last to melt

Dean Tennis and Squash Club Guest Policy

To ensure fair use of the club’s facilities and to preserve a welcoming environment for all members, the following guest policy applies:

1. Guest Frequency
   • Each individual guest may be invited to play a maximum of 4 times per calendar year.
   • A guest may not attend more than 2 times in any single calendar month.
2. Sign-In Requirement
   • All guests must be signed in by the inviting member on the Guest Sign-In Sheet located in the clubhouse board prior to play.
3. Guest Fee
   • A fee of £4 per guest visit applies.
   • This fee will be added to the inviting member’s annual membership renewal invoice.
4. Member Responsibility
   • The inviting member is responsible for ensuring their guest adheres to all club rules and behaves respectfully.

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Enforcement: 4-Tier System

To ensure consistent application of the guest policy and prevent misuse, the club operates a four-tier enforcement process:

Tier 1 – First Breach: Friendly Reminder

• The member will receive a polite written reminder of the guest policy.
• The visit will still be recorded and charged accordingly.

Tier 2 – Second Breach: Formal Warning

• The member will receive a formal written warning outlining the specific breach and reminding them of the rules.

Tier 3 – Third Breach: Temporary Suspension of Guest Privileges

• The member’s guest privileges will be suspended for 3 months.
• The member may continue to play but will not be permitted to bring guests during the suspension period.

Tier 4 – Further or Serious Breaches: Committee Review

• The matter will be referred to the Club Committee for further review.
  • Outcomes may include:
    • Longer-term suspension of guest privileges
    • Temporary suspension of club membership
    • Non-renewal of membership in serious or repeated cases